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Glossary

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 A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

A

Accession Number - An accession number is a given to each set of records when they are received by the Archives Service. This number is unique and helps staff to identify where they came from and any information relating to the deposit. The Accession number is also used as a temporary reference number until the records are fully catalogued.

Archives - Archives are records of a person, family, business and organisation, identified as being of long-term importance because they document the history and activities of those who created them. They may be looked after by an Archives Service, Record Office, university or Local Studies library for safe-keeping and to allow members of the public to see them.

C

Catalogue - A detailed list of records in a particular collection. Each item is given a unique reference number so it can be easily identified and located from storage for use by members of the public. Many catalogues can now be searched on the Internet, so you can find out what some information before making a journey to see the records.

Collection - A collection is a group of records produced by a specific person, family, or organisation. When catalogued in an Archives Service or Record Office, it usually has its own reference.

Conservation - Conservation is the process of repair for records that have been damaged, poorly stored or mishandled in the past. This work can include rebinding a book, restoring a film so it can be viewed again, or piecing together and re-mounting a map that has been folded so often it has fallen apart. Conservation is a highly skilled and time-consuming job, which is often limited to items which are either particularly important, or in such poor condition that they cannot otherwise be used. Preservation techniques are used alongside conservation to protect records from further damage and keep them safe and accessible for future generations to use.

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D

Depositors - Depositors are the owners or custodians of records, placed in an Archives Service for safekeeping and public access. Depositors reserve the right to withdraw their records at any time.

Deposits - Deposits is the term used for records held by an Archives Service on long-term loan: the person or organisation that created the records retains ownership and can impose reasonable conditions on their use and availability for researchers to see.

I

identity on tyne - identity on tyne supports the development of new writing and live literature in the North East, with a spotlight on writers of colour. identity on tyne aims to engage audiences for literature from diverse cultures. Writer, Sheree Mack, created the organisation in August 2003.

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O

Oral History - Oral history is a practice dedicated to the documenting of living memory. Through interviews the lives, times and experiences of many people are recorded digitally or on audio and video tape for future generations.

P

Preservation - Preservation is related to Conservation, but usually means less intensive measures to make sure our records survive safely and can be used. For example, by ensuring that storage locations are suitable: not too warm, damp or dry, or at risk from fire or flooding, by packaging records so they are well supported and not exposed to light, dust and air when not in use, or by making a complete copy of a regularly-used item so that the original need not be handled so often.

R

Record Office - Record Office is another name for a place that specialise in the care of archives.

Records - Records are anything produced by a person, family, business or organisation in the course of itsí or their existence which helps to show who they were and what they did. Examples include letters, emails, photographs, minute books, films or video-tapes, financial records and diaries. These are some of the most common forms of records, but this is based on traditional Western forms of record keeping. How does your community or organisation remember and record what it has done? Donít be afraid to challenge our ideas of what a record is. If it helps to tell your story, it is probably a record! When records have been identified as worth preserving for future generations, they are also known as archives.

S

search room - This is an area where members of the public can view original archives or use our resources, including the library and access to internet for further research. Lockers are available for your personal belongings, as only notebooks and pencils are allowed in the search room. This is a measure to protect the archives.

T

Tyne and Wear - Tyne and Wear was the former County Council, created in 1974 and abolished in 1986. It comprised of the following areas: Newcastle, North Tyneside, Gateshead, South Tyneside and Sunderland. Tyne and Wear Archives Service cares for the records from and about these areas.

U

User guide - Tyne and Wear Archives Service has produced 24 User Guides related to the most popular themes of research on local history. Inside each User Guide, a list of relevant archives have been collated to help you kick-start your research. Visit www.tyneandweararchives.org.ukfor a full list of User Guides available.